Shipping a large item can be intimidating, especially if you’re not familiar with the process of prepping and palletizing equipment, so we put together a step-by-step guide to help you tackle this task like the champion you are!
But remember, if you don’t have a lot of room or you’d rather let the pros uninstall and prepare your large equipment for freight shipping, you might want to consider reaching out to your local coffee technician to see if this is a service that they can provide.
Step 1: Prepare Your Equipment
Drain your equipment per the manufacturer’s instructions to reduce shipping weight and to prevent freeze damage.
- Refer to the user manual or contact the manufacturer for guided instructions if you’re unsure about the draining process.
Step 2: Remove Height Extention
Remove height extending legs to create the lowest point of gravity possible.
- This prevents tipping during the shipping process, so be sure to remove any legs that are removable.
- Package these legs with the other accessories for safe transport.
Step 3: Secure All Accessories
Make sure all accessories are securely packaged in an internal box to prevent exterior damage to the equipment.
- It’s best to place packed accessories next to the equipment on the shipping pallet.
- Avoid stacking heavy boxes on top of the equipment to prevent damage.
- Special note for espresso machines: If your machine has external pump motors, it’s advisable to bolt the pump motor to the pallet to prevent movement.
Step 4: Prepare Your Pallet
Build or obtain a pallet that is appropriately sized for the shipment. If you’re interested in building your own pallet, take a look at this article. This process can be customized to fit the size of equipment you have.
- The equipment should not over-hang the pallet on any side.
- Avoid shipping on an oversized pallet to reduce shipping costs.
Step 5: Source Packaging Materials
Source an appropriately sized double corrugated walled shipping box and strapping from a packaging material supplier.
- It’s recommended to use a box that is a minimum of 6″ larger than the width, depth and height of the equipment being packaged.
- Be sure to add packaging filler to cushion and prevent movement within the box once it has been strapped to the pallet.
Step 6: Book Your Freight Pickup
When booking your freight pickup, specify that you want your shipment to be “top freight” only. This will cost more but will prevent damage from overhead weight during transport.
Step 7: Insure Your Shipment
Be sure to appropriately insure your shipment against freight damage.
- Check the freight carrier’s damage claim policies so you know how much protection you need.
- Important: Be sure to inform the recipient that they should inspect the shipment for any damage before signing and that they should make note of any noticeable damage with the delivery driver before accepting the shipment.